Parade Information

Date: Friday, November 29, 2024

Location: Coaldale Health Centre (2100 11th St)

Lineup & judging: 6 p.m.

Start: 7 p.m.

Registration deadline: November 25, 2024 @ Noon.

Contact e-mail: parade@coaldale.ca

Contact phone: 403-345-1328

No Entry Fee

The Night of Lights Parade is a community event designed to entertain families and visitors in our community. The street lights along the parade route will be turned off during the parade to showcase your float to the fullest. Get creative, share the Christmas Spirit and above all, come and have fun in Coaldale.

The Town of Coaldale has confirmed Santa's attendance at the parade. Please help keep the spirit alive by ensuring there is only one Santa in the parade.

Please ensure that your daytime running lights and headlights are either blacked out or turned off during the parade to help keep the emphases on the float decorations and lights.

Rules & Regulations

INSURANCE:

All vehicle entries and animal entries must provide a Certificate of Insurance (pink slip) as evidence that insurance is maintained for your entry and your entry’s participants.

All vehicle operators MUST have a valid operator’s license.

PROVINCE OF ALBERTA TRAFFIC SAFETY ACT:

The Act applies to all roadways at all times with the exception of the official parade route on the designated date and at the designated time. Quads and golf carts are not permitted on any roadway other than: travelling directly to and from the marshalling area at Coaldale Health Centre; on the designated parade route. Other unregistered vehicles will only be permitted on the parade route. These vehicles must be dropped off and picked up at Coaldale Health Centre by trailer.

All trailers being used as a float must satisfy The Act while travelling to and from the official parade route start and end site Coaldale Health Centre.

Field tractors are permitted to travel to and from the official parade route start and end site Coaldale Health Centre (2100 11th St), however, passengers other than permitted by a jump seat are not allowed on the vehicle during transport to and from Coaldale Health Centre.

PARKING:

Please carpool to the marshalling area to avoid congestion and delays in leaving the area after the parade. More details will follow as to where parking will be available.

MARSHALLING AREA:

The marshalling area will be at the Coaldale Health Centre parking lot. We request that all entrants be in the marshalling area and checked in no later than 6 p.m. if you would like your entry to be judged, and no later than 6:30 p.m. to participate in the parade. Judging starts at 6 p.m. Ribbons will be handed out by 6:45 p.m.

Please note that safety rules will be reviewed with each entry prior to the parade start and that all instructions made by parade Officials must be obeyed.

*An information email will be sent to you prior to parade day with all of the information you will need to make the day a success.

MAXIMUM ENTRY DIMENSIONS:

If your entry exceeds 40 feet in length or 16 feet in height (from ground level), the parade committee will contact you with further information.

JUDGING:

Judging will commence at 6 p.m. Please ensure your category card is visible on the right passenger side of your entry.

COMMERCIAL ENTRIES:

Commercial and agricultural entries are welcomed.

For safety reasons, please note that fuel trucks or any road trailers carrying dangerous goods are not permitted to enter the parade.

Alcoholic beverages and drugs

Alcohol, cannabis and prohibited drugs are forbidden. Participants whom parade officials believe have consumed alcohol, cannabis or prohibited drugs prior to or during the parade will be removed and not be accepted in future parades.

Smoking

Smoking is not permitted on the parade route.

Parade position

Parade position will be chosen by parade officials at the time of marshaling.

Equestrian entries

Equine entries can be dropped off in the parking lot at the Coaldale Health Centre. Please provide your own clean-up crew for any messes at the drop off area, marshalling area and along the parade route.

Decorating

Please ensure that your daytime running lights and headlights are either blacked out or turned off during the parade.

Show your creativity and provide parade-goers with a memorable light display.

Parade safety

1. Do NOT throw candy during the Night of Lights parade.

2. Seat belt Traffic Safety Rules and helmet rules will be relaxed while on the parade route ONLY. Skateboarders, rollerbladers, and bikers are NOT allowed to be towed by any float or vehicle.

3. Floats containing a combustible fuel powered generator or other possible fire hazards must have on board, at a minimum, a 10 lb ABC Chemical Fire Extinguisher.

4. No entry may be more than 16 feet in height (from ground level) to ensure it will be able to fit under the Shaw cable over main street and no longer than 40’ to be able to navigate the corner at 20th Ave and 19th St. Please contact parade@coaldale.ca for more information.

5. All parade entries must stay on the parade route from start to finish to ensure the safety of the public and to ensure no traffic infractions are incurred as per the Province of Alberta Traffic Safety Act.

6. All trailers being used as a float must satisfy the Province of Alberta Traffic Safety Act while travelling to and from the official parade start and end site (Coaldale Health Centre). Specifically, trailers must adhere to the following: street legal; working lights; license plate; no passengers; no items blowing off the trailer.

7. All riders on floats must be securely seated on the float with all parts of their bodies confined within the float (no feet dangling from float). A safety support or railing on the float would be preferred. Once on the parade route, no one will be allowed to jump onto the float.

8. The ultimate responsibility for safety lies with each individual entry. Entries must comply with all rules and regulations and safety codes. The Town of Coaldale, Event Committee and staff assume no responsibility in connection with and makes no representation as to the safety of any parade entry, in whole or in part, solely by compliance with the parade rules and regulations.

Parade float entry information

Checklist

Contact information

Photo/Video Authorization & Release

I authorize The Town of Coaldale, to use: 1. film photographs, 2. digital photographs, 3. motion picture footage and/or 4. audio recordings of myself and my parade entry and any persons or things associated with my parade entry recorded in Coaldale for the following uses:

The Materials will be recorded and used with the understanding that the content or theme thereof will be the following: To promote the Town of Coaldale, AB as a preferred community to live, work and play.

Reproduction and use

The Town of Coaldale has the unrestricted right and permission to copyright and use, re-use, publish, and republish the Materials in all forms of media (including printed materials) for art, promotional purposes (including, but not limited to, advertising, publicity, commercial, or display use), illustration, exhibition, editorial, trade, or any other purpose whatsoever. This right extends to both domestic and foreign markets.

Reproduction and use

I hereby relinquish any right that I may have to examine or approve the completed Materials or their use(s).

Further, I hereby release and discharge The Town of Coaldale and all persons functioning under the Towns permission or authority (including, but not limited to, associates, affiliates, officers, agents, advertising agencies, designated directors, employees, and customers) from any claims. This includes claims related to blurring, alteration, distortion, or use in composite form that may occur or be produced in the process of recording, processing, or publishing the Materials, including any claims for libel or invasion of privacy.

I hereby affirm that I am over the age of majority and have the right to contract in my child’s name. I have read the above document and I fully understand its contents. This agreement shall be binding upon me and my heirs, legal representatives and assigns.

Affirmation

Signature